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It takes a well-organised person to organise a coach transfer, ensuring there are enough seats for everyone involved and that it’s the right vehicle for the job. However, there are some expert tips you can use to make the process a little easier. This is especially important if involving a lot of passengers, and you’ll need to implement a good strategy if you want to get everyone to their destination on time.

Here are three of the easiest ways to organise your large-scale coach transfer.

Large scale coach transfers: how to organise coach hire for a large group1.      Look for convenient solutions

Coach hire is one of the most convenient choices because it allows everyone to travel together. This means choosing the best drop-off and pickup points, giving all those involved instructions for where to go to find the coach and what time they should be there. Leave plenty of time for those who may have been held up, but make it clear when the coaches will be setting off by. Safety is key when looking for the right collection points, and a local authority can help with this. However, if you find an experienced coach hire company, they will be able to liaise for you.

2.      Select the right vehicle

It’s important to get passenger numbers correct when organising a large-scale coach transfer so that you can plan the right vehicle for the needs of the group. For example, for a group of 76, you may opt for an 80 seat double-decker bus, but for a group of 150, three 49-seat coaches could be the best option. It’s about transferring your group in the fewest vehicles possible when heading to the same destination. You should also consider comfort into the equation. Will you have happy passengers if you choose a cramped, uncomfortable vehicle? Will they be able to easily get up the stairs of a double-decker? Consider spacious, luxury coaches to help the group relax and refresh, whatever the reason for the transfer.

3.      Don’t plan it alone

The logistics involved with a large-scale transfer usually means there are a lot of details to cover and more importantly, get right. That’s why it’s not advisable to try planning it alone. Luckily, specialist coach hire companies should be able to help you with aspects such as booking the right amount of vehicles required for the number of passengers, as well as plotting the best routes. So, whether you’re taking passengers from the airport to several drop-off points or organising for your entire company’s corporate event travel, the transfer will be a smooth process from start to finish. They’ll also provide friendly, knowledgeable drivers who will be able to find a quicker route should you encounter any issues on the way. This involves good communication between organisers and drivers who stay in contact throughout the journey.

Want to organise a large-scale transfer with ease?

Speak to the experts at Mayday Travel. We have plenty of luxury coaches for hire, including specialist services for large-scale transfers. We cover a wide area, including London, Surrey and South East locations such as Wanstead and Beckenham. Get a free, no-obligation coach hire quotation now.